SECTION 3
PAYROLL
Colorado College processes payroll twice a month. Full-time staff are paid on a salaried basis and are paid in full each pay period. Full time staff complete a Monthly Leave Report that must be authorized by their supervisor and submitted to the Payroll Department at the end of each month. Part-time, temporary and on call staff are paid hourly and report all hours worked on an Hourly Employee Timesheet that must be authorized by their supervisor in order to be paid. The Hourly Employee Timesheet is submitted to the Payroll Department twice a month. Hourly staff will see a lag time on their pay due to their timesheet reporting schedule.
Staff are paid on the 15th of the month and the last working day of each month. Should the 15th fall on a weekend, staff will be paid on the Friday before that weekend. Staff may make arrangements for direct deposit of their paychecks through Human Resources or Payroll. Occasionally an error may be made in the calculation of an individual's pay. If an error occurs, it must be reported immediately to your supervisor and the Payroll Office for correction. If an error occurs related to benefit deductions, contact Human Resources for correction.
Salary advances will not be granted except in extreme emergency situations as determined within the sole discretion of the College. An extreme emergency is defined as "an unforeseen circumstance such as a death, illness or accident which requires immediate financial attention." Each request for a salary advance will be considered on the basis of its own merit and this request should be directed to the Vice President for Business and Finance/Treasurer.
Staff who resign their employment with Colorado College will receive their final paycheck on the regular pay date for that pay cycle. Individuals leaving the local area who want their final pay on their last day of work must contact Payroll to request special arrangements.
Staff terminated by the College will receive their final paycheck upon termination. Individuals who are terminated on a weekend or at night will be paid on the College's next regularly scheduled business day.
Terminating staff will be paid for all hours worked through their termination date plus all accrued vacation (please refer to the Leave Section of the handbook for maximum payout balances). Staff who resign prior to the winter break and do not return and work for at least 5 days after the winter break will not be paid for the winter break.
Any outstanding account balances, notes, library fines, benefit premiums, tuition assistance payments, personal telephone bills, rent, etc. will be deducted from an individual's final pay before it is issued.
The College makes the required deductions for federal and state taxes. Upon written authorization from the individual, the Payroll Office will make other deductions including but not limited to, credit union savings and deposits; insurance premiums; U. S. Savings Bonds; Colorado College Annual Fund contributions, United Way donations; and supplemental retirement contributions.
The Payroll Office processes income assignments or garnishments when served upon the College. Staff will receive notice of the income assignment and will have a specified amount of time in which they may respond to or contest the order.